Privacy Policy

At the Society of European Affairs Professionals (SEAP) we respect your privacy and thank the trust you have deposited on us. In this Privacy Policy we explain the ends regarding which we are allowed to use your data and how we treat it.  

 

Who is responsible for the treatment of your data?

SEAP is a non-profit private law organisation established in 1997. It is the recognised organisation of all EU public affairs professionals including those operating in trade associations, corporations, consultancies and other representative bodies. 

 The treatment of data and the questions related to it are the responsibility of SEAP.

If you have any questions regarding the way your data is being treated you can contact our Supervisor of Data Protection through the following means:

 

SOCIETY OF EUROPEAN AFFAIRS PROFESSIONALS

Rue du Trône 60
1050 Brussels
BELGIUM
E-mail: manager@seap.be
Tlf.: +32 456 13 88 33

 

How do we gather your personal data?

​Your personal data is collected and treated in the following situations:

  1. ​If you fill out any personal data in association with forms contained in this website;
  2. If you create a partnership with SEAP and/ or use our services;
  3. Through indirect collection – made by web traffic analysis tools.

 SEAP also uses cookies in its website to improve user experience.

 “Cookies” are small text files that are stored in your computer ou mobile device through your internet browser, retaining merely generic information related to user preferences; They allow for access to specific website areas and a swifter and more efficient navigation experience, eliminating the necessity of repeatedly introducing the same information.

Website users agree to to the use of cookies by accepting them on the initial cookie banner that shows up when opening the webpage. By proceeding with navigation, users are accepting, including for future accesses, the usage of cookies in the terms indicated herein. At any moment, the user can, through its browser, decide to be notified about cookies reception, as well as block their respective entry in its systems. The removal or blockage of cookies in the website might limit the access to some areas of the website. 

 

For what ends can your personal information be used?

​Website utilisation and Marketing/ Communication

Your data will be collected for marketing purposes (event communication, services and other information deemed as relevant), in the exact terms selected by you in the forms contained in the webpage. 

 

On which grounds can we treat and collect your data?

We treat your data in the following cases:

Consent – When you have expressly consented to your data being treated – by written form, orally or through the validation of an option – if that consent given previous to the collection of data, is free, informed, specific and unequivocal.

or

Legitimate Interest – When the treatment of personal data, restricted to minimal data (need to know principle) corresponds to a legitimate interest of SEAP, such as, the treatment of data indispensable for the improvement of the quality of services. 

 

For how much time do we treat and conserve your data?

​SEAP treats and conserves your personal data according to the ends for which the data is being used.

​There are cases where law obliges SEAP to keep data for a minimal period of 10 years, for example, regarding all data necessary to inform Fiscal Authorities for fiscal or accounting purposes.

Whenever such a specific legal disposition does not exist, data will always be treated and kept as long as it is deemed necessary for the fulfilment of the objectives that motivated its collecting and storage. 

 

Transmission of personal data

 Your personal data is exclusively treated by SEAP, however, SEAP is allowed to subcontract other platforms for the management of the collected data, such as e-mail marketing or CRM platforms. In these cases, it is up for SEAP to take the necessary measures to assure that sub-contractors respect e protect the personal data of users.

 

 What are the rights granted to users whose data is stored and treated?

At any moment you can:

  • Solicit the access to information kept by SEAP, with a view of confirming if data that belongs to a certain user is being keep and/ or treated by SEAP;
  • Solicit the rectification of any data in case it is incomplete of inexact: The user to whom the data belongs has the right to ask from SEAP, without unjustifiable delay, the rectification of their respective personal.
  • Solicit that from SEAP that the personal data is erased from our databases, without unjustifiable delay, whenever one of the following motives applies: 
  1. a) Your personal data stopped being necessary taking into account the ends for which it was collected or treated;
  2. b) You have withdrew your consent for the treatment of data (in the cases where such treatment is based on consent) and there is no other motive for the referred treatment;
  3. c) You oppose the treatment and there are no prevalent legitimate interests that would justify it.  
  • Solicit the limitation of information treatment: Every user has, in respect to the data that belongs to it, the right to ask from SEAP the limitation of treatment of their data if one of the following situations applies:
  1. a) Contest the accuracy of personal data, for a period that permits SEAP to check the accuracy of said data;
  2. b) The treatment of data is made within legal standards, and the holder of the rights opposes the possibility of erasing the data by soliciting the limitation of its use;
  3. c) SEAP no longer needs the data but the holder of rights needs it to exercise other legal rights, such as the declaration, exercise ou defense of a right in a judicial proceeding;
  4. d) Se the user opposes the treatment of its data, until verification of prevalent legitimate motives on the part of SEAP takes place. 
  • Oppose the treatment of its personal data: In cases where the treatment of personal data is made in consequence of a legitimate direct interest on part of SEAP; In cases where the treatment of data is made through direct marketing. 
  • If the treatment of data depends on your consent, your are entitled to withdraw it: If the consent is legally necessary to the treatment of data, the user to whom the data belongs has the right to withdrawal its consent at any moment, even though this right does not compromise the legality of data treatment that is based on previous given consent, nor on posterior consent in relation to other legal reasons, such as the fulfilment of contractual or legal obligations that SEAP is subjected to.   
  • Present a complaint next to the regulatory control entity;
  • Know the existence of a data breach/ security incident;

 

Security of Personal Data

SEAP uses technical and organisational means to protect the privacy and confidentiality of Personal Data in conformity with GDPR (General Regulation on the Protection of Data). 

These measures will be reviewed every time new legal obligations or technological advancements require so.

In case any security breach originates, even accidentally, the destruction, loss, alteration, divulgation or non authorised access to personal data, SEAP will communicate such a breach to competent authorities within the legal time limit, as well as to the users whose data was being treated and stored.

Please note that, occasionally, SEAP might update this Privacy Policy.

 

We kindly request that you periodically review the content of this document to keep up to date with our Privacy Policy. 

 

Last update:November 2019